Napa County Caregiver Ordinance

Chapter 5.60 - PERMITS FOR ELDER AND/OR DEPENDENT ADULT CAREGIVERS

Sections:

5.60.010 - Definitions.
5.60.020 - Permit—Required.
5.60.030 - Permit—Application.
5.60.040 - Permit—Fees.
5.60.050 - Permit issuance or denial; grounds for denial.
5.60.060 - Permit—Right to appeal.
5.60.070 - Permit—Limited caregiver permit.
5.60.080 - Threatening, coercing, intimidating, or using undue influence—Prohibited.
5.60.090 - Permit—Update and renewal.

5.60.010 - Definitions.

"Business caregiver permit" means a permit to work for profit as a caregiver for a specific elder and/or dependent adult home service business.

"Caregiver" means any person that provides personal and/or domestic services for compensation or any form of consideration for an elder and/or dependent adult.

"Caregiver coordinator" means the county designated organization that accepts caregiver permit applications, forwards applications to the industry specialist for background checks, and notifies applicants and the county of applicant status.

"Caregiver permit" means a permit for an individual person to work for profit as an elder and/or dependent adult caregiver.

"Dependent adult" has the same meaning as used in Penal Code Section 368 (any person between the ages of eighteen and sixty-four, who has physical or mental limitations which restrict his or her ability to carry out normal activities or to protect his or her rights, including, but not limited to, persons who have physical or developmental disabilities or whose physical or mental abilities have diminished because of age. "Dependent adult" includes any person between the ages of eighteen and sixty-four who is admitted as an inpatient to a twenty-four hour health facility).

"Disqualifying crimes" means a list of criminal offenses that disqualifies an applicant from obtaining a caregiver permit. The list shall be adopted by resolution on the date this ordinance is passed and may be amended by adoption of subsequent resolutions.

"Elder" has the same meaning as used in Penal Code Section 368 (any person who is sixty-five years of age or older).

"Elder and/or dependent adult home service business" means any business for profit which employs, arranges, or contracts for one or more persons to perform personal and/or domestic services for elders and/or dependent adults.

"Home services" or "in-home services" means providing personal and/or domestic services to an elder and/or dependent adult, or personal services and domestic services in the elder and/or dependent adult's temporary or permanent place of residence, which are intended to enable that individual to remain safely and comfortably in his or her own residence.

"Industry specialist" means a private company that enters into a contract with the caregiver coordinator to perform the background checks on individuals applying for a caregiver permit.

"Limited caregiver permit" means a permit to work for profit as a caregiver for a single elder and/or dependent adult only (rather than for multiple clients).

"Personal and/or domestic services" includes the following services for elders and/or dependent adults: domestic services performed on a regular basis more than one day a week such as housework, meal preparation, meal clean-up, laundry, grocery and other essential shopping, other errands, heavy house or yard cleaning; and/or personal services performed on a regular basis such as bathing, oral hygiene, grooming, dressing, feeding, assistance with ambulation and/or transfers, care and assistance with medical apparatus, taking an elder and/or dependent adult to and from medical appointments, or any other similar acts.

"Public authority" has the same meaning as used in Welfare and Institutions Code Section 12301.6.
"Responsible managing officer" means the employee designated by a corporation or partnership to complete and sign all applications on behalf of the corporate officers and partners.

"Undue influence" consists of any one or more of the following: (1) the use, by one in whom a confidence is reposed by another, or who holds a real or apparent authority over that other, of such confidence or authority, for the purpose of obtaining an unfair advantage over the other; or, (2) taking an unfair advantage of another's weakness of mind; or, (3) taking a grossly oppressive or unfair advantage of another's necessities or distress. Whether from weakness on one side, or strength on the other, or a combination of the two, undue influence occurs whenever there results that kind of supremacy of one mind over another by which that other is prevented from acting according to his or her own wish or judgment, and whereby the will of the other is overborne and he/she is induced to do an act which, if left to act freely, he/she would not do.

5.60.020 - Permit—Required.

A. It is unlawful for any person to act as a caregiver without a valid caregiver permit. This section shall not apply to persons who are registered nurses, licensed vocational nurses, nurse practitioners, physician assistants, certified nursing assistants, physical therapists, certified home health aides, or similar occupations for which the person already possesses a valid and current state license or state certificate and has passed a state and FBI background check.

B. It is unlawful for any person to operate an elder and/or dependent adult home service business without all caregiving employees receiving a business caregiver permit.

C. This section does not apply to the county Board of Supervisors, a public authority, or a non-profit consortium established to implement an In-Home Supportive Services Program as described in Welfare and Institution Code Sections 12301.6. et seq.

D. This section does not apply to a facility that is licensed and regulated by the State of California through a process that requires the facility's employees to be the subject of a background check prior to employment.

E. Violation of this ordinance is a misdemeanor or infraction, punishable by a fine, imprisonment in the county jail up to one year, or a combination of both.

Editor's note— Ord. No. 1342, § 3, adopted May 25, 2010, set out provisions that the fine provisions of subsection E. of this section shall be suspended until July 1, 2011.

5.60.030 - Permit—Application.

A. Each application for an individual permit to act as a caregiver shall contain the following information and shall be submitted to the caregiver coordinator:

1. The full true name and any other names ever used by the applicant;

2. The current residential address and telephone number of the applicant;

3. Each residential and business address of the applicant for the five years immediately preceding the date of the application, and the inclusive dates of each address;

4. All fictitious business names used by the applicant and the respective addresses of those businesses;

5. Written proof that the applicant possesses a valid social security number;

6. Written proof that the applicant is at least eighteen years of age unless the particular business has a different age requirement pursuant to state or federal law, in which case proof of the applicable state or federal law requirement shall be provided;

7. Applicant's height, weight, and color of eyes and hair;

8. Submit two passport type photographs;

9. Applicant's business, occupation and employment history for the five years immediately preceding the date of application, including addresses and dates of employment;

10. The name and business address of any employing individual elder and/or dependent adult or elder and/or dependent adult home service business within the last five years;

11. Whether the applicant has ever had any license or permit issued by any agency or board, or any city, county, state or federal agency revoked or suspended, or has had any professional or vocational license or permit revoked or suspended within five years immediately preceding the application, and, if so, the reason for the suspension or revocation;

12. All criminal convictions of the applicant, including those dismissed pursuant to Penal Code Section 1203.4, except traffic, and a statement of the dates and places of such convictions; and

13. Such other identification and information as may be required to substantiate the matters required to be set forth in the application.

B. Each application for a business caregiver permit shall contain the following information and be submitted to the caregiver coordinator:

1.If the applicant is a corporation, the name of the corporation exactly as shown on its articles of incorporation or charter, together with the state and date of incorporation and names and residential addresses of each of its current officers and directors, and of each stockholder holding more than twenty-five percent of the stock of the corporation;

2. If the applicant is a partnership, the name and residential addresses of each of the partners, including limited partners;

3. If applicant is a limited partnership, a copy of the limited partnership's certificate of limited partnership as filed with the county clerk;

4. If one or more of the limited partners is a corporation, the applicant shall provide the information about that partner as stated in subsection (B)(1) of Section 5.60.030

5. If the applicant is a non profit organization, the name of the organization exactly as shown on its IRC Section 501(c)(3) form, the legal formation of the organization together with the state and date of its formation and the names and residential addresses of each of its members and/or governing board;

6. If the applicant is a corporation, partnership, or non profit organization, the name of the responsible managing officer; and

7. The current business address and telephone number of the applicant;

8. Written proof that the applicant and employee(s) possess a valid social security number;

9. Written proof that the applicant and employee(s) are at least eighteen years of age unless the particular business has a different age requirement pursuant to state or federal law, in which case proof of the applicable state or federal law requirement shall be provided;

10. Together with the application, the applicant shall submit the following documents:

a. A notarized and/or witnessed declaration from the legal owner or responsible managing officer of the elder and/or dependent adult home services business stating:

i. That applicant is the legal owner or responsible managing officer of the elder and/or dependent adult home service business;

ii. The applicant's background has been checked as has that of each of his or her employees;

iii. That the background check included, at a minimum, a social security trace and address locator search, statewide criminal records search, federal criminal records search, and a driving records search, U.S. Sex Offenders Registries search for each individual for the past seven years or a criminal history record check was conducted by the California Department of Justice and optionally the Federal Bureau of Investigations;

iv. The applicant has been provided, reviewed, and is aware of the criminal exemptions that prevent an applicant from receiving a caregiver permit;

v. The applicant received and reviewed his or her employee(s) background report and the applicant certifies that the employee(s) do not have any disqualifying crimes, have not been convicted of any other felony in the past ten years (dating back from the date of application), are not on formal or informal probation or parole in any jurisdiction, and do not have a similar type of license, permit or certificate denied, suspended or revoked in the past five years;

vi. The applicant acknowledges that he or she knowingly, intelligently and voluntarily chose to employ the person(s) listed in the application;

vii. The applicant agrees to accept any and all risks associated with the decision to hire the above referenced individuals;

viii. The applicant agrees to continue to background check his or her employee(s) annually and review the information for disqualifying crimes. If a criminal history record check was conducted by the California Department of Justice and optionally the Federal Bureau of Investigations, he or she agrees to review the information received for any disqualifying crimes. If an employee has a subsequent disqualifying crime, the applicant agrees to return the permit and notify the recorder-county clerk within five days of becoming aware of the disqualifying crime. The applicant agrees to provide the employee with an appeal process;

ix. The applicant agrees to notify the recorder-county clerk within five days of termination of his or her employees. The notification shall be in writing and shall include the individual's business caregiver permit;

x. The applicant agrees to notify the recorder-county clerk within five days of hiring any new employee. The notification shall be in writing;

xi. The applicant, to the full extent permitted by law, shall hold harmless, defend at applicant's own expense, and indemnify the county, the caregiver coordinator and the officers, agents, employees and volunteers of the county and the caregiver coordinator from any and all liability, claims, losses, damages or expenses, including reasonable attorney fees, for personal injury (including death) or damage to property, arising from all acts or omissions of applicant's employees; and

xii. The applicant agrees to maintain a legible true and complete copy of the names and addresses of all persons whom applicant employs as caregivers, copies of the results of the background reports for each employee, proof that the applicant has inspected the background report, and all licenses, permits, or certificates required and/or issued by any government agency for the business to operate, for a period of seven years. The applicant agrees that these records shall be open for inspection by the county and caregiver coordinator within the ordinary course of business hours;

b. Liability insurance coverages, issued by a company admitted to do business in California and having an A.M. Best rating of A:VII or better or equivalent self-insurance in which the applicant agrees to maintain in full force and effect while employing elder and/or dependent adult caregivers:

i. Current general and professional liability insurance in the amount of one million dollars per occurrence and three million dollars in the aggregate;

ii. Workers' compensation insurance covering all employees providing care;

iii. Crime/Employee Dishonesty Bond, including third party coverage, with a minimum coverage of ten thousand dollars;

c. Proof of current business license in every jurisdiction that the business operates in or, if a non profit organization, proof of non profit status; and

d. Proof of agreement or other evidence of relationship with company agency used to do background checks.

11. Such other identification and information as may be required to substantiate the matters required to be set forth in the application.

5.60.040 - Permit—Fees.

A. An application fee in the amount adopted by resolution of the board shall be paid by each applicant at the time of application and upon annual renewal thereafter.

B. A permit fee in the amount adopted by resolution of the board shall be paid by each applicant at the time of issuance of the permit and upon annual renewal thereafter.

5.60.050 - Permit issuance or denial; grounds for denial.

A. Upon submittal of a complete application, the caregiver coordinator shall forward the application to the industry specialist who shall conduct a background investigation to determine an applicant's fitness to conduct the occupation of caregiver. The application of an elder and/or dependent adult home service business will not be submitted to the industry specialist if all the supporting documents are submitted pursuant to subsection (B) of Section 5.60.030

B. Except as otherwise provided in this code, upon completion of the investigation of an individual applicant, the county shall issue a permit unless:

1. The applicant has any misdemeanor or felony conviction for violation of the Penal Code Sections included on the list of disqualifying crimes;

2. The applicant has knowingly made a false or misleading statement of a material fact or omission of a material fact in the application;

3. The applicant has had a similar type of license, permit, or certificate previously denied, suspended for a total of six months, or revoked, within five years immediately preceding the date of the filing of the application, and the applicant can show no material changes in circumstances since such denial, suspension, or revocation;

4. The applicant is on informal or formal probation in any jurisdiction;

5. The applicant has had a felony conviction within ten years immediately preceding the date of the application; or

6. After request by the caregiver coordinator, the applicant fails to provide proof of any application requirement set forth in Section 5.60.30.

C. Except as otherwise provided in this code, upon submittal of the application and required documents by an elder and/or dependent adult home service business, the county shall issue a permit unless:

1. The applicant fails to provide proof of any application requirement set forth in subsection (B) of Section 5.60.30;

2. The applicant has knowingly made a false or misleading statement of a material fact or omission of a material fact in the application; or

3. The applicant failed to inform the recorder-county clerk in writing, within five calendar days of cessation of work, stating that an individual no longer works for the agency and failed to return the individual's business caregiver permit to the recorder-county clerk.

D. The caregiver permit shall be valid for a period of one year. Thereafter, it may be renewed for additional one year periods by submittal of a renewal application.

E. The business caregiver permit shall be valid until the employee no longer is employed by the elder and/or dependent adult home service business or the permit is revoked by elder and/or dependent adult home service business.

5.60.060 - Permit—Right to appeal.

A. Any applicant denied a caregiver permit shall be afforded an appeal as follows:

1. For a denial under subsections (B)(2), (3), (6) and (C)(1), (2), and (3) of Section 5.60.050, an appeal as prescribed by the Chapter 2.88

2. For a denial pursuant to a disqualifying crime, an appeal as prescribed by the industry specialist.

B. Any employee of an elder and/or dependent adult home service business whose permit is revoked shall be afforded an appeal as prescribed by the elder and/or dependent adult home service business.

5.60.070 - Permit—Limited caregiver permit.

A. A person who would otherwise qualify as an applicant for a caregiver permit but cannot do so because of a disqualifying conviction may request a limited caregiver permit that will authorize the applicant to perform home services for a single employing elder or dependent adult. An individual may possess only a single limited caregiver permit at any one time.

B. A limited caregiver permit may be issued if the following conditions have been satisfied:

1. Together with the application and payment of fees required for a permit under Sections 5.60.30 and 5.60.040, the applicant shall submit a notarized and/or witnessed declaration from the employing elder and/or dependent adult acknowledging:

a. That he or she is aware that the elder and/or caregiver applicant is not eligible for an elder and/or dependent adult caregiver permit;

b. That he or she has been provided, reviewed, and is aware of the criminal exemptions that prevent an applicant from passing the background check and he or she understands the applicant has a disqualifying conviction;

c. That he or she desires to employ the applicant as an elder and/or dependent adult caregiver notwithstanding the applicant's ineligibility to obtain a non-limited permit due to previous criminal convictions;

d. That he or she has knowingly, intelligently, and voluntarily chosen the applicant to be their caregiver;

e. That he or she understands the possible danger and potential risk involved with hiring a caregiver who was unable to pass the background check and agrees to accept any and all risks associated with the decision to hire the applicant;

f.  That he or she, to the full extent permitted by law, shall hold harmless, defend at his or her own expense, and indemnify the county, the caregiver coordinator and the officers, agents, employees, and volunteers of the county and the caregiver coordinator, from any and all liability, claims, losses, damages or expenses, including reasonable attorney fees, for personal injury (including death) or damage to property, arising from all acts or omissions of the applicant.

C.     A limited caregiver permit shall be valid for a period of one year. Thereafter, it may be renewed for additional one year periods by submittal of an application and current notarized and/or witnesses declaration and payment of the applicable fee. A limited caregiver permit shall not be issued to anyone that has previously had such a permit suspended or revoked.

D.     A limited caregiver permit provided under this section shall be subject to any regulatory and/or criminal action as if it were a permit issued under Chapter 5.60

5.60.080 - Threatening, coercing, intimidating, or using undue influence—Prohibited.

It is unlawful for any person to threaten, coerce, intimidate, or use undue influence upon an elder and/or dependent adult in order to obtain a statement required under Section 5.60.070. Any person found to have threatened, coerced, intimidated, or unduly influenced an elder and/or dependent adult may be the subject of criminal prosecution as provided in subsection (E) of Section 5.60.020 above.

5.60.090 - Permit—Update and renewal.

Each individual permit holder shall apply for renewal of his or her permit prior to the expiration of said permit within one year of the issuance date. Renewal applications shall include any new information not contained in the original application.

Each business caregiver permit issued to the elder and/or dependent adult home service business shall remain in effect until the employee no longer is employed by the elder and/or dependent adult home service business or until the permit is revoked by elder and/or dependent adult home service business.