Individual Caregiver Permit Instructions

Chasque aquí para las instrucciones en español

Thank you for your interest in applying for a Napa County Caregiver Permit. Here is what you need to successfully complete the permitting process.

Do you need to apply?

  1. Permits are not required for those licensed by the State, including RNs, LVNs Certified Nursing Assistants (CNAs), and other similar designations that require fingerprinting.

  2. Individual Permits are not required for persons providing services through In-Home Supportive Services (IHSS)

  3. If you are working for a Caregiver Business that has certified to the AAANS that their background check process meets or exceeds the requirements in the Napa County Ordinance, you do not need an individual permit. Instead, ask your employer to request an Employee Permit for you from Napa County.

    Non-certified caregiver businesses should contact the AAANS for application information at 707-643-1797.

If you do not meet the criteria above please proceed to the General Instructions section below.

General Instructions

Forms and written inquiries should be directed to:

The Area Agency on Aging Serving Napa and Solano (AAANS)
P.O. Box 3069
575 Sacramento St
Vallejo, CA 94590

Phone: 707-643-1797

Be honest and detailed in your answers to the questions. Remember that leaving out information or lying about the information may be reasons to reject your application!  Signing the application means that you have been truthful in answering the questions. Fees that you pay to have your application processed cannot be refunded even if you don’t pass the background process. If you have questions about the application process, please contact the Area Agency on Aging Serving Napa and Solano at 707-643-1797.

A Processing Fee of $90 is required to apply for an initial permit. This fee covers processing your background check and cannot be refunded if you fail the check. There will be an additional Permit Fee of $20 payable to Napa County at the time your permit is issued.

Your permit is valid for one year after issuance. Please don’t forget to apply for your renewal permit 30 days before your one-year permit expires. You need to receive your new annual permit before the old one expires! The fee for renewal is $79 for the first additional year and $67 per year for subsequent years.

Remember that providing care to an elder or dependent adult without a Napa County Caregiver Permit is against the law. You may be prosecuted by the Napa County District Attorney if you are found to be providing care without the permit!  Click here to read the Ordinance.

If you are currently on probation or parole in any county you can’t get a Napa County Caregiver Permit. Felony convictions within the past 10 years will disqualify you. Also, certain misdemeanor convictions in the past 5 years may disqualify you. Click here to read the Disqualifying Crimes List. The AAANS can also provide you with a copy of these documents at the address above.

To submit an application online:

  1. You may optionally want to Print a Copy of the Form first for use as a worksheet.

  2. Click here to fill out the online Permit Application.

  3. You must also submit an Signed Authorization for your backgound check. Click here to print it.

  4. Sign the background check authorization and send it to the AAANS along with your $90 application fee.

  5. You may submit your $90 application fee through PayPal

To submit an application manually:

  1. Click here to print a copy of the Permit Application. You may optionally pick one up at the AAANS or have one mailed to you.

  2. Click here to print the Background Check Authorization. You may optionally pick one up these up at the AAANS or have one mailed to you.

  3. Return the completed Application and signed Authorization Form to the AAANS along with your $90.00 application fee.

After Submission

Within two weeks, you will receive a letter from the AAANS, informing you whether you passed your background check.

  • If you passed, your background check your letter will instruct you to bring the letter to the Napa County Recorder - Clerk Office to complete your application.

  • If you did not pass your background check, your letter will provide you with the adverse action and appeal process.

    • You may appeal the decision with the background processing company vendor. If there is an error, you can correct the error, or prove the information is incorrect and be re-evaluated.

    • You apply for a "Limited Caregiver Permit". The limited permit allows you to provide care to one person, if that person is willing to authorize you to do so after they learn why you don't qualify for the permit.  To make an appointment to apply for a Limited Caregiver Permit, please contact the AAANS at the address or phone number above.